Most frequent questions and answers
  • Things to consider when hiring a planner…

    A professional event planner possesses a combination of key skills, qualities, and attributes that will ensure the success of your event.

    1. Organizational Skills: Exceptional organizational abilities are crucial for managing numerous details and ensuring everything runs smoothly.
    2. Creativity: The ability to think creatively enables an event planner to come up with innovative and unique ideas to make an event memorable.
    3. Communication Skills: Effective communication is vital for liaising with clients, vendors, and other team members, ensuring everyone is on the same page.
    4. Problem-Solving: Events can be unpredictable, so an experienced event planner needs strong problem-solving skills to address issues quickly and effectively.
    5. Flexibility: Adaptability is essential in the dynamic world of event planning. Plans may change, and a flexible approach helps navigate unexpected challenges.
    6. Attention to Detail: Small details can significantly impact the success of an event. A meticulous eye ensures that nothing is overlooked.
    7. Negotiation Skills: Negotiating with vendors and securing the best deals is a valuable skill for managing budgets effectively.
    8. Time Management: Efficiently managing time and deadlines is crucial to ensure all aspects of the event come together seamlessly.
    9. Stress Management: Events can be stressful, especially as the date approaches. The ability to handle pressure and stay calm is key.
    10. Industry Knowledge: Staying informed about industry trends, venues, and suppliers allows an event planner to offer the latest and best options to clients.
    11. Networking Skills: Building and maintaining a strong network of contacts in the industry can provide valuable resources and opportunities.
    12. Customer Focus: Understanding and prioritizing the needs of clients helps in delivering a personalized and satisfying event experience.

    An extraordinary event planner combines these qualities to create memorable and successful events for their clients.

  • What does a Wedding Planner/Coordinator do?

    A wedding planner or coordinator can handle a range of tasks, including:

    1. Vendor Coordination: Secure and manage relationships with vendors such as florists, caterers, photographers, and more.
    2. Budget Management: Assist in creating and adhering to a budget, helping prioritize expenses.
    3. Timeline Planning: Develop a detailed timeline for the wedding day to ensure everything runs smoothly.
    4. Venue Selection: Aid in choosing a suitable venue based on preferences, budget, and logistics.
    5. Logistics and Setup: Organize logistics for the day, from seating arrangements to decor setup.
    6. Contract Negotiation: Negotiate and review contracts with vendors to secure favorable terms.
    7. Ceremony and Reception Coordination: Oversee the flow of events during both the ceremony and reception.
    8. Problem Solving: Quickly address and resolve any unexpected issues that may arise.
    9. Design and Styling: Provide guidance on overall design and aesthetics, such as; table design, glassware, linens and overlays, rentals of seating, glassware, charges and silverware, floral, and draping. Dance-floor and lighting, bringing your vision to life while ensuring a cohesive execution for your celebration.
    10. RSVP Management: Track and manage guest responses and dietary preferences.
    11. Etiquette Guidance: Offer advice on wedding etiquette and traditions.
    12. Rehearsal Coordination: Organize and lead the wedding rehearsal for a smooth ceremony.

    Having a wedding planner can significantly reduce stress and allow you to fully enjoy your celebration. Having a party planning partner is priceless!!

  • What is the difference between an Event Coordinator and a Bridal Assistant?

    A bridal assistant and a wedding coordinator serve different roles. A bridal assistant typically focuses on assisting the bride (and sometimes the groom) directly. They may help with tasks like dressing, ensuring the bride's comfort, and managing personal needs.

    On the other hand, a wedding coordinator, or planner, oversees the entire event. They handle logistical details, coordinate with vendors, create timelines, and manage the overall flow of the wedding. While a bridal assistant provides personal support, a wedding coordinator ensures the smooth execution of the entire event, addressing various aspects beyond the couple's immediate needs.

  • What does a Bar/Bat Mitzvah Planner do?

    A Bar Mitzvah planner specializes in organizing, managing and coordinating the celebration. Hiring a party planner offers several advantages, including professional expertise in theme development, vendor negotiations, budget management, seamless coordination, and problem-solving, ultimately reducing stress and ensuring a memorable and well-executed event.

    Their responsibilities may include:

    1. Venue Selection: Helps to find the perfect venues / appropriate venue for the ceremony and celebration.
    2. Ceremony Coordination: Can assist in planning ceremony and synagogue arrangements.
    3. Timeline Planning: Develop a timeline for the day, coordinating the various events and activities.
    4. Vendor Management: Connect with and manage vendors, such as caterers, photography, decorators, and entertainment.
    5. Branding, Logo Design Theme and Decor: Work on the overall branding, theme and decor to create a meaningful and festive atmosphere capturing the true personality of the guest of honor.
    6. Invitations and RSVPs: Handle the design and distribution of invitations and manage RSVPs.
    7. Budgeting: Assist in creating and managing a budget for the overall Bar Mitzvah celebration.
    8. Entertainment Planning: Arrange production and entertainment options; such as music, performers, gaming, specialty acts, lighting, dance floor and rentals.
    9. Photography and Videography: Coordinate professional photography and videography services to capture the event.
    10. Cultural and Traditions Guidance: Provide guidance on incorporating Jewish traditions and customs into the celebration.
    11. Guest Coordination: Manage guest lists, seating arrangements, and any special requirements.
    12. Gifts and Favors: Assist with selecting and organizing appropriate gifts and party favors.
    13. Create floor plan of ballroom to ensure for proper seating, dance floor, staging and gaming all fits to scale.
    14. Work with venue/caterer to ensure proper execution of party.

    A Bar Mitzvah planner ensures a well-organized and culturally significant celebration for this important milestone in a young person's life.

  • What does an Event Designer do?

    An event designer focuses on the visual and aesthetic aspects of an event. They conceptualize and create the overall look and feel, considering decor, lighting, color schemes, and layout. Their goal is to enhance the atmosphere and convey the desired theme or ambiance for a more visually appealing and cohesive event experience.

  • What is the role of an Event Coordinator?

    An event coordinator oversees the logistical details of an event. They handle tasks such as event set-up, vendor communication, timeline management, and on-site coordination. Their role is to ensure everything runs smoothly on the day of the event, addressing any issues that may arise and allowing the host to enjoy the event without worrying about operational aspects. Depending upon the specifics of the event, some require 1 to 3 coordinators.

  • What is the role of an Event Producer?

    An event producer is typically responsible for the overall conceptualization and execution of an event. They work on a strategic level, defining the event's vision, theme, and goals. Event producers often collaborate with various teams, including designers and coordinators, and may be involved in budgeting, marketing, and managing the creative direction to ensure the event aligns with the client's objectives. A professional experienced party planner will usually take on this task.

  • What is the advantage of branding my child's party?

    Yes, branding your child's bar mitzvah can add a personal and unique touch to the celebration. A well-thought-out brand can help create a cohesive theme, making the event more memorable for both the celebrant and guests. It also allows you to express the values and personality of your family, fostering a sense of identity and connection during this significant milestone. Additionally, branded elements such as invitations, decorations, and favors contribute to a more cohesive and visually appealing celebration.

  • Do you have a team of Vendors?

    As seasoned event planners, we boast a longstanding collaboration with a carefully curated team of trusted professionals, with whom we have cultivated years of successful partnerships. Including:

    Caterers, DJ's Specialty Talent, Florists, Lighting, Production & Fabrication companies, Rental companies, Video & Photography and Swag companies! Through the collective expertise of our dedicated partners, we guarantee the seamless execution of every intricate detail, ensuring the success of your special day.

  • Why do I need a Corporate Planner?

    Hiring a corporate event planner can offer numerous advantages. Professionals in this field bring expertise, industry connections, and logistical skills to ensure your event runs smoothly. They can help manage budgets, negotiate with vendors, and handle unforeseen challenges, allowing you to focus on your business priorities. A planner's experience can also contribute to creative and innovative event ideas, making your corporate gatherings more engaging and impactful. Ultimately, their involvement can save you time, reduce stress, and enhance the overall success of your corporate events.

  • How does a Party Planner charge?

    Private event planners often charge fees based on various factors such as the complexity of the event, the number of guests, the location, and the services provided. Charges may be a flat fee or a percentage of the overall event budget. For smaller parties, private event planners might charge a flat fee ranging from a few hundred to a couple of thousand dollars. For larger or more elaborate events, their fees could be a percentage of the total budget, typically ranging from 10% to 15%.

    It's essential to discuss specific details with a private event planner to get a tailored quote based on your event requirements.

You're cordially invited to enjoy the planning for your affair